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Finance and Administration Division Legal and Compliance Division Public Awareness and Communications Division North Zone Director Administration Department Compliance and Penalties Department Residential and Commercial Collection and Steet and Public Facility Cleaning Department Medical and Industrial Waste Collection Department Misr al-Qadima Manager Sayyeda Zeinab Manager Al Khalifa Manager Maadi Manager Torah Manager Helwan Manager Al Tebbin Manager 15th of May Manager El Bassateen Manager Operations Management Department Public Awareness and Communications Department Fixed Facilities Department South Zone Director West Zone Director East Zone Director Contract Monitoring Unit Program Administrator Cleansing and Beautification Authority Cairo Governorate Tier Two –Zones Exhibit 1. Organization Chart for the Cairo Contract Monitoring Unit Tier One — Headquarters Data Specialists Public Awareness and Communications Coordinator Tier Three — Districts Collection and Cleaning Monitors Medical and Industrial Monitors 3
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SECTION 2 MANAGEMENT STRUCTURE The Contract Monitoring Unit (CMU) will be a new unit in the Cairo Cleansing and Beautification Authority (CCBA). The CMU will have only responsibility for solid waste contract monitoring. Other units within the CCBA will undertake other solid waste activities not included in the contracts, such as removal of accumulations and special projects. A three-tiered organizational structure, as illustrated in Exhibit 1, is proposed for the management structure of the Contract Monitoring Unit. The first tier, the Headquarters, is located at the Governorate level and provides overall management for the Unit and organizational support, including the development of public information programs and materials. The second tier, at the Zone level, provides specific contract monitoring oversight, as each Zone is managed under a separate contract, and field monitoring of fixed facilities. The third tier, at the District level, provides field monitoring of the Contractors collection services and citizen compliance with solid waste rules and regulations as well as delivery of field-level public information programs. In general, the responsibilities of each tier can be summarized in the following way. Headquarters: Manage the overall program, direct the Governorate s Finance Department to make contract payments (including reductions for penalties if necessary), provide legal counsel, and oversee the public awareness and communications program. Zones: Identify and resolve noncompliance, make penalty determinations if necessary, and provide technical guidance to District Offices. Districts: Observe and report on contract compliance and noncompliance. FIRST TIER HEADQUARTERS The Headquarters of the Contract Monitoring Unit will be located at the Governorate level. It will have responsibility for general oversight of the entire waste management system including: organizational management, strategic direction for the waste management program, arranging for payments (including penalty reductions) for services to the Contractors, and direction and support to the Zone and District Offices in: -legal and contractual interpretation and -public awareness and communication. 2
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INTRODUCTION The Governorate of Cairo (GOC) is entering into contracts with private Contractors to provide solid waste management and cleaning services as well as medical waste management services in four zones (North Zone, South Zone, East Zone, and West Zone). Once the GOC has established these contracts, it will need an internal management structure that will allow it to monitor and oversea contract implementation. To that end, the GOC has decided to establish a Contract Monitoring Unit. The Contract Monitoring Unit will have a two-fold purpose: To monitor and enforce the Contractors compliance with the contract provisions. To inform the public of their responsibilities for solid waste management and monitor their compliance with rules and regulations governing solid waste management. This report describes the anticipated institutional structure of the Contract Monitoring Unit including recommended staffing levels and job descriptions. The report is based on a review of contract provisions and legal requirements, and extensive discussions with senior staff of the GOC. 1

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