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Legal and Compliance Division Cairo Governorate Solid Waste Management Contract Monitoring Unit Job Description Job Title: Director Institutional Unit: Legal and Compliance Division Location: Headquarters Reports To: Program Administrator Supervises: Division Secretary Division Lawyers Job Summary: Serve as chief legal counsel for the Contract Monitoring Unit and manage the staff of the Legal and Compliance Division. Duties and Responsibilities: Manage the staff of the Legal and Compliance Division. Provide legal services to the Contract Monitoring Unit. Represent the interests of the Contract Monitoring Unit in all legal matters. Make official legal interpretations of contracts for the Contract Monitoring Unit. Attend meetings with the Contractors at the request of the Program Administrator. Assist the Program Administrator in negotiating contract revisions with the Contractors as necessary. Meet regularly with the Lawyers in the Division and in the Zone Offices to coordinate legal activities. Advise Unit personnel at all levels of legal rights and obligations in dealing with the public. Initiate and facilitate arbitration procedures with the Contractors if necessary. Minimum Qualifications: Education: Bachelor s Degree in law. Membership in the Egyptian Syndicate of Lawyers. Experience: 15 years of experience as a lawyer. 10 years experience in contract law. 2 years experience in a management position. Major contract (i.e., exceeding 50 million LE) evaluation and negotiation experience. Experience enforcing civil penalties and fines. Skills: Demonstrated analytical ability. Ability to work in a changing environment and adapt to changes. Fluency in written and spoken Arabic. Working Conditions: The position is primarily a desk job. 54
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Cairo Governorate Solid Waste Management Contract Monitoring Unit Job Description Job Title: Accountant Institutional Unit: Finance and Administration Division Location: Headquarters Reports To: Senior Accountant Supervises: None Job Summary: Track income from solid waste service fees and arrange for Contract payments. Duties and Responsibilities: Track fee collection. Receive approved Contractor invoices from Zone Offices and arrange for contract payments from the Governorate s Finance Department. Assist the Division Director in the preparation of analyses to ensure that the costs of the program are in balance with the fees collected for service. Minimum Qualifications: Education: Bachelor s degree in accounting. Experience: 3 years experience in accounting. Experience reviewing and processing large invoices. Skills: A thorough knowledge of national accounting rules and regulations. Knowledge of fee system accounting. Fluency in written and spoken Arabic. Working Conditions: The position is primarily a desk job. 53
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Cairo Governorate Solid Waste Management Contract Monitoring Unit Job Description Job Title: Senior Accountant Institutional Unit: Finance and Administration Division Location: Headquarters Reports To: Director, Finance and Administration Division Supervises: Accountant Job Summary: Coordinate the preparation of the budget for the Contract Monitoring Unit and monitor its implementation. Duties and Responsibilities: Manage the Division Accountant. Assist the Division Director in the preparation of the annual budget for the Unit, in cooperation with the Division and Zone Directors. Compile the Unit budget. Track implementation of the Unit budget. Prepare budget reports for the Division Director. Receive from the Purchasing Agent approved invoices from vendors and suppliers and arrange for payments. Minimum Qualifications: Education: Bachelor s degree in accounting. Experience: 10 years experience in public accounting. Experience developing and monitoring large (10 million LE) public budgets. Skills: A thorough knowledge of national accounting rules and regulations. Demonstrated ability to develop and monitor budgets. Fluency in written and spoken Arabic. Working Conditions: The position is primarily a desk job. 52

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Cairo Governorate Solid Waste Management Contract Monitoring Unit Job Description Job Title: Purchasing Aide Institutional Unit: Finance and Administration Division Location: Headquarters Reports To: Purchasing Agent Supervises: None Job Summary: Assist the Purchasing Agent accomplish his or her tasks. Duties and Responsibilities: The Purchasing Aide will assist the Purchasing Agent as directed by the Agent, but the following are the specific areas in which he or she will most likely be involved. Prepare invitations for bids and requests for proposal on a timely basis and in compliance with Governorate s policies and procedures. Solicit, receive, and process responses to invitations for bids and requests for proposals. Evaluate responses for compliance with Governorate s policies and procedures. Maintain a complete and accurate database of purchasing transactions. Maintain an accurate vendor list and contacts with vendors. Make direct purchases from venders in compliance with Governorate s policies and procedures. Minimum Qualifications: Education: Bachelor s Degree Experience: 1 year experience in an office setting in the public or private sector, preferably in purchasing or accounting. Skills: Strong organizational skills. Strong interpersonal and communication skills. Fluency in written and spoken Arabic. Working Conditions: The position is primarily a desk job. It will require some travel within the Cairo metropolitan area to inspect and purchase equipment and supplies. 51
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Cairo Governorate Solid Waste Management Contract Monitoring Unit Job Description Job Title: Purchasing Agent Institutional Unit: Finance and Administration Division Location: Headquarters Reports To: Office Manager Supervises: Purchasing Aide Job Summary: Manage the purchasing process for vehicles, equipment, supplies, office space, and services. Duties and Responsibilities: Assist the Office Manager in securing vehicles, equipment, supplies, office space, and services. Manage the purchasing process so as to secure desired products at or below the budget. Prepare invitations for bids and requests for proposal on a timely basis and in compliance with Governorate s policies and procedures. Solicit, receive, and process responses to invitations for bids and requests for proposals. Evaluate responses for compliance with Governorate s policies and procedures. Maintain a complete and accurate database of purchasing transactions. Maintain an accurate vendor list and contacts with vendors. Make direct purchases from venders in compliance with Governorate s policies and procedures. Minimum Qualifications: Education: Bachelor s Degree Experience: 5 years experience in purchasing. Experience in managing large purchases (100,000+ LE). Skills: Strong organizational and analytical skills. Strong interpersonal and communication skills. Strong negotiating skills. Fluency in written and spoken Arabic. Working Conditions: The position is primarily a desk job. It will require some travel within the Cairo metropolitan area to inspect and purchase equipment and supplies. 50
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Cairo Governorate Solid Waste Management Contract Monitoring Unit Job Description Job Title: Office Manager Institutional Unit: Finance and Administration Division Location: Headquarters Reports To: Director, Finance and Administration Division Supervises: Purchasing Agent Janitors/Messengers Drivers Job Summary: Manage office space, vehicles, office equipment, and supplies for the Headquarters of the Contract Monitoring Unit. Duties and Responsibilities: Supervise the Purchasing Agent, janitors/messengers, and drivers. Assist the Division Director in the development of the vehicles, equipment, supplies, and office management components of the Unit budget, in coordination with the Zone Directors. Oversee the cleaning and maintenance of the office space for the Headquarters of the Unit. Receive and process purchase requests from the Zones. Purchase vehicles, office equipment, communications equipment, and office supplies for the Unit. Maintain and inventory vehicles, office equipment and communications equipment for the Headquarters of the Unit. Manage the distribution of office supplies for the Headquarters of the Unit. Minimum Qualifications: Education: Bachelor s Degree Experience: 10 years experience in office management. 2 years experience in management. Skills: Strong interpersonal and communication skills. Fluency in written and spoken Arabic. Working Conditions: The position is primarily a desk job. 49

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Cairo Governorate Solid Waste Management Contract Monitoring Unit Job Description Job Title: Human Resource Aide Institutional Unit: Finance and Administration Division Location: Headquarters Reports To: Human Resource Manager Supervises: None Job Summary: Assist the Human resource Manager accomplish his or her tasks. Duties and Responsibilities: The Human Resource Aide will assist the Human Resource Manager as directed by the Manager, but the following are the specific areas in which he or she will most likely be involved. Advertise position openings. In cooperation with the Zone level Human Resource Managers, and relevant supervisors and employees, write position descriptions. Maintain position descriptions for all employees in the Unit. Maintain personnel files for all employees in the Unit. Arrange for employment screening, application reviews, and interviews, coordinating with the Zone level Human Resource Managers and involving the relevant supervisors. Provide new employees with relevant employment information and orientation. Receive and process timesheets from Headquarters employees, receive processed timesheets from the Zone level Human Resource Managers, and forward all processed timesheets to the relevant authorities for payroll. Respond to Headquarters employees inquiries concerning human resource issues (salaries, holidays, sick leave, vacations, etc.). Minimum Qualifications: Education: Bachelor s Degree Experience: 1 year experience in an office setting in the public or private sector. Skills: Ability to deliver products in the form required and on-time. Strong interpersonal and communication skills. Computer skills in word processing and spreadsheets. Fluency in written and spoken Arabic. Working Conditions: The position is primarily a desk job. It will require some travel within the Cairo metropolitan area to work with the Zone and District offices on human resource issues. 48

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Cairo Governorate Solid Waste Management Contract Monitoring Unit Job Description Job Title: Human Resource Manager Institutional Unit: Finance and Administration Division Location: Headquarters Reports To: Director, Finance and Administration Division Supervises: Division Human Resource Aides Job Summary: Provide direct human resource management for the Headquarters employees and oversee human resource management in the Zones and Districts. Duties and Responsibilities: Manage the Human resource Aides. Assist the Division Director in the development of the human resource component of the Unit budget. Advertise position openings. Write job descriptions, in cooperation with the Zone level Human Resource Managers and relevant supervisors. Maintain job descriptions for all employees in the Unit. Maintain personnel files for all employees in the Unit. Arrange for employment screening, application reviews, and interviews, coordinating with the Zone level Human Resource Managers and involving the relevant supervisors. Develop employee evaluation methodologies and procedures. Train supervisors in employee evaluation methodologies and procedures. Provide new employees with relevant employment information and orientation. Receive and process timesheets from Headquarters employees, receive processed timesheets from the Zone level Human Resource Managers, and forward all processed timesheets to the relevant authorities for payroll. Serve as an interface between the Human resource Department in the Cairo Cleansing and Beautification Authority and the Unit. Respond to Headquarters employees inquiries concerning human resource issues (salaries, holidays, sick leave, vacations, etc.). Respond to Headquarters employee/supervisor complaints. Minimum Qualifications: Education: Bachelor s Degree Experience: 10 years experience in human resource management. 5 years experience in a management position. Experience in managing payroll for a large organization. Skills: A thorough knowledge of Government of Egypt civil servant rules and regulations. Strong interpersonal and communication skills. Fluency in written and spoken Arabic. Working Conditions: The position is primarily a desk job. It will require some travel within the Cairo metropolitan area to work with the Zone and District offices on human resource issues. 47

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Cairo Governorate Solid Waste Management Contract Monitoring Unit Job Description Job Title: Secretary Institutional Unit: Finance and Administration Division Location: Headquarters Reports To: Director, Finance and Administration Division Supervises: None Job Summary: Provide secretarial support to the Division Director and Division staff. Duties and Responsibilities: Manage the Director s calendar. Receive telephone calls, mail, and other forms of communication for the Director. Receive visitors to the Director. Make travel arrangements for the Director and other Division staff. Make arrangements for meetings hosted by the Division. Type and process the Director s correspondence, reports, and other written documents. Maintain the Division s files. Provide support to the staff of the Finance and Administration Division as directed by the Director. Minimum Qualifications: Education: Certificate in Administration Experience: 3 years experience as a secretary. Skills: Computer skills in word processing and spreadsheets. Fluency in written and spoken Arabic with excellent grammatical skills. Working Conditions: The position is primarily a desk job. 46
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Finance and Administration Division Cairo Governorate Solid Waste Management Contract Monitoring Unit Job Description Job Title: Director Institutional Unit: Finance and Administration Division Location: Headquarters Reports To: Program Administrator Supervises: Division Secretary Human Resource Manager Office Manager Senior Accountant Job Summary: Provide administrative, financial, and budgetary support to the Contract Monitoring Unit. Duties and Responsibilities: Manage the staff of the Finance and Administration Division. Perform analyses to ensure that the costs of the program are in balance with the fees collected for service. Interact with the Governorate Finance Department to ensure that fees are deposited in the account and that Contract payments are made. Coordinate preparation of the annual budget for the Unit, in cooperation with the Division and Zone Directors. Monitor implementation of the Unit budget. Prepare budget reports for the Program Administrator. Minimum Qualifications: Education: Bachelor s Degree in accounting, business, or public administration. Experience: 15 years experience in public administration. 10 years experience in a management position. Experience developing and monitoring large (10 million LE) public budgets. Experience in personnel management. Skills: A thorough knowledge of national accounting rules and regulations. Knowledge of Government of Egypt civil servant rules and regulations. Strong interpersonal and communication skills. Computer skills in spreadsheets. Fluency in written and spoken Arabic. Working Conditions: The position is primarily a desk job. 45

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